Client: Kaizen
Tech Stack: Excel, ERP System (Oracle NetSuite), MS Teams (for collaboration)
Challenge: Kaizen’s Accounts Payable ledger was overstated by nearly five times the actual liability due to thousands of duplicate invoice bookings and incorrect payment entries across hundreds of vendor accounts. This posed significant risks to accurate financial reporting and cash flow management.
Solution: We led the end-to-end reconciliation of the AP ledger, including:
- Identifying and removing duplicate transactions
- Reversing incorrect entries through accurate accounting adjustments
- Validating balances with vendors and internal teams
- Standardizing AP booking practices to prevent future errors
Outcome:
- Successfully restored AP to its accurate level
- Prevented financial overstatements and enabled recovery of funds
- Saved the client millions of dollars through proper adjustments
- Received appreciation from both the client and internal leadership for precision and diligence
- Quick Insights:
Innovation Spotlight: Developed a streamlined method to identify and remove duplicate vendor entries using Excel and system-generated reports, significantly accelerating the reconciliation process and improving audit readiness.